Cataloguing

CATALOGUING

Here is a list of concerns and issues about catloging and processing Please feel free to add anything that looks like a problem or any ideas for solutions. It looks like I will be having a busy year. -Dale

September 23rd update: New issues have appeared: entire categories are missing. Marilyn is looking into having them added by Follett as this is over 700 items. For now staff is adding tiny records so we can check out items as they are requested. Missing categories are: AB, BB, CS, CE (not sure if we had any of this one), DB, MK, MP, SN, SB. Discovered changes of Teacher resource and dvd media types must be done manually since issue is embedded in the MARC record. want new images for media types, especially mixed materials. KL should be listed as mixed materials Need a call number for Oversize items. - this is an easier fix. - have completed records in catalog, rest of OS is listed as MK and is missing. our local subject headings are in 653 which is not being searched. they must be moved to the 658 where they are useful, also creating a master list of headings for this are to maintain consistency.

Resolved issues: Some call numbers were wrong. Found call numbers for some vhs and dvd which were incorrect. - have editted. Changed due dates for cameras kt has been changed to media type mixed materials

Highest Priority Issues: Most of these are done, but still having issues with patron records. (many of these will be easier after the training) -inputting calendar data -need to know cut off dates for next summer. - Completed -inputting loan periods - I have a listing from before, might want to re-evaluate and need to talk to trainer about how to input. Completed -inputting routes and delivery scedule Completed -making sure we have correct information on shipping labels and they print out correctly. Completed -if a patron has two records ensure we are signing out to the new record and not the old one. - and delete old record or deactivate? (Ken)

medium Priority: -creation of display account for staff use. - Completed -add new z-sources. -personal question, can we change it so I do not auto time out so quickly? -Decide on labeling process; We already discussed this and are no longer doing summaries, multiple call numbers or suggested grades as labels. Content labels as well as any associated materials (vhs teacher's guide) and number of parts need to remain. -AC's we have 5 missing records, meaning items need to be recataloged. -Some lit circles are not in system and a couple on the shelf do not even have barcodes. Completed -Ensure cameras can not be renewed - may need to create new category for them - label items as high demand, no renewals. - agreed!! (Ken) Completed -cataloging new resources on Dale's shelf -teacher resource is appearing as transparencies, need a global change to books - appears this is not possible, will have to change manually. -Contents are not listed correctly in catalog for many resources. These items have summaries on them that say contents, but need records changed. This seems especially bad in the bk section. Should be done by staff as seen or create a list for Dale to change. Also resource should have a contents lable. We discussed having lables staff could add to bags at checkout and write number of items on them. -creation of a catagory of VH2 for VH with binders that are not interfiled with other vhs tapes. -full inventory to make sure no other resources were lost during the switch-over. This should be completed in small sections with highest circulation items first. Could be as small as a shelf or two of vhs or dvd's at a time. - agreed!! (Ken) -some items are identified as laserdisc when we don't have any, hopefully an easy fix with a global change. update, appears we can not do a global change for this. -Move high/low books back interfiled with rest of books - make sure they have a label showing high/low. -look at book sets in book section which are too heavy, move to other storage section with a new call number. Might need some small boxes or bags, but we should not have book bags falling off the rack. - agreed!! (Ken) - we have bags that may be suitable.

-**Subject headings are in all capitals. This will not continue, but will we have time to go back and change this? Old headings will still work with new ones, so this is very very low priority. -now we have some titles with vhs, or dvd in title. this should be removed as it is listed in format? This can be done as seen. -currently hav CC in title field...do we wish to continue this? I say no but would like some opinions. It does also appear in other parts of record. -Ask trainer why only some of the uncontrolled subject headings (ie Life science) are not working. Should these headings be moved to local subject headings? -some kits list having sound when they are only books, suggest fixing as they are seen -books do not have author information, instead it states the publisher. I suggest changing as they are come across as a low priority. New records will not have this issue. For multiple books in a kit each author should be an added entry. -donation information in format field - low priority, I would just suggest changing records as we see them, move to a donation note in the 500 field. We should keep this information and make a note in the 500 field the new standard. -we currently have two suggested audience notes for each record - very low priority, I think this one can be left as is, we will just from this point on only make one note in 521 field -all our titles have incorrect capitalization, will correct in future but likely will not have time to correct.
 * Lower priority:

Future projects: Creation of grade and subject copy categories for teacher browsing, ie. Social Studies 7. Are there certain grade levels, subjects or topics (Differential learning, literature circles?) that should be given priority? Streaming video: Link to websites with streaming video resources that are free. Possible sites include CBC archives and NFB, but individual clips need to be cataloged. Local publications in pdf format. Ken mentioned a project scanning local publications. If these were placed online they could be accessed right out of the catalog. However do we want them to be accessable to the entire world? - we could password protect... (Ken) Online resources: Creating links to lesson plans, and educational websites within the catalog. Examples would be virtutal museum websites or lesson plans created by NASA.